During my digital accessibility internship with the College of Communication, Arts, and Sciences, I was given the option to lead a project with two other student interns to reorganize the filing system. To tackle this project I decided to create a flowchart to visually understand where and how each folder or document will be connected. I set up meetings with my team to explain what a flowchart is and separated the project for each intern to be in charge of.
During a meeting with my supervisor, he realized how poorly organized the files were for the ComArt interns. We decided to start a new project to update the filing management system. This was my first project I led. So my first course of action was gathering two other interns to help tackle this project. The image on the left demonstrates the chaos that was present in most of the folders.
I created a Google Drawings document to create a diagram to help organize each document. The end goal was to use this information to create a flowchart. I set up a time with my team to introduce them to the project and teach them about flowcharts. After introducing the members to the project, we started with the document above where we added all the titles of folders, excel sheets, and etc. We spent the rest of the meeting reorganizing each file under their respected locations.
After discussing and organizing each file, my team and I created this beautiful masterpiece of a flowchart. We used this flowchart to then implement this organization of files into out Microsoft Teams system for the ComArts Interns. The files are way easier to find and it appears to be way less clutter. I am super happy with the outcome!